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The Screening section is used to manage monitored subjects, review potential matches, and document match decisions as part of your ongoing compliance workflow.

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When to Use This Guide

Use this guide when you need to:
  • create or review screened profiles
  • investigate potential matches
  • mark matches as true or false
  • manage ongoing monitoring activity

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Before You Begin

  • Confirm you have access to the Screening section
  • Make sure you know which subject you want to review or add
  • Gather any supporting details that can help with match decisions, such as date of birth, geography, or organization

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Main Areas

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Profiles

Profiles represent the individuals or organizations your team is monitoring. Use the profile list to:
  • review screening status
  • search for a profile
  • open an existing subject for more detail
  • manage the set of monitored subjects in your program
Last Screened shows the most recent time Minerva completed screening for that profile. Use it to understand how current the profile’s latest screening results are.

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Create Profile

Use Create profile when you need to add a new monitored subject to Screening. When you select Create profile, Minerva lets you choose between:
  • Single profile: use this when you are adding one subject manually in the UI
  • Multiple profiles: use this when you are uploading a CSV to create many profiles at once

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Single Profile

Choose Single profile when you have one individual or organization to add. Use this path to:
  • enter subject details directly in the UI
  • create a profile immediately without preparing a file
  • add one-off monitoring records as needed

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Multiple Profiles

Choose Multiple profiles when you need to upload a batch of new subjects. The batch flow is a two-step process:
  1. upload a CSV file
  2. preview the mapped data and confirm the upload
Use this path to:
  • onboard many monitored subjects at once
  • validate the uploaded file before submission
  • move to upload history after confirmation

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Potential Matches

Profiles with risk can produce potential matches that require analyst review. Use potential match review to:
  • compare subject details against returned results
  • inspect source context and supporting evidence
  • evaluate risk indicators
  • classify results according to your internal process

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Single Potential Match View

Open a potential match when you need to inspect the returned record in detail before making a decision. Use the single-match view to:
  • review identity details and source lineage
  • inspect sanctions, PEP, and adverse media sections
  • evaluate the risk score and supporting indicators
  • decide whether the record is your subject

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Change Match Status

Use the Match Status control on the right side of the page to classify the current potential match. The available match statuses are:
  • Unresolved: the match still needs review
  • True Match: the returned record is your subject
  • False Match: the returned record is not your subject
  • No Material Change: the match exists, but there is no material change to act on
  • Reopened: the match has been reopened for additional review
In the current UI, True Match and False Match prompt for confirmation before the status is applied.

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Change Profile Status

Use the Profile Status control in the profile header to update the overall workflow state of the monitored subject. The selectable profile statuses are:
  • Potential match: the profile still has unresolved screening results
  • In review: the profile is actively being reviewed by an analyst
  • Escalation: the profile needs additional review or approval
  • Accepted: the review outcome has been accepted
  • Rejected: the review outcome has been rejected
Use Match Status for the specific result you are reviewing. Use Profile Status for the overall state of the full monitored profile.

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Risk Criteria

Use the Risk Criteria section to understand which factors are contributing to the match risk score. Risk criteria help you see:
  • which screening categories contributed to the score
  • which risk factors were triggered for the record
  • where to focus your review first
Use this section as supporting context during adjudication. It helps explain why the match appears risky, but it does not replace analyst review of the underlying sanctions, PEP, adverse media, and profile details.

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Comments

Use the comments tab to capture analyst context that should stay attached to the profile. Use comments to:
  • document why a profile remains in review
  • record supporting facts from your investigation
  • leave context for another analyst or approver

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Activity

Use the activity tab to review the timeline of screening and profile actions. Use activity to:
  • see when monitoring runs completed
  • track status changes on the profile
  • understand what actions were taken and when

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How to Work With Screening

  • Start at the Profiles view when you need to find a subject or understand their current monitoring status.
  • Use Create profile when you need to add a new monitored subject, either one at a time or in bulk by CSV.
  • Open Potential Matches when a screened subject has returned results that require analyst review and disposition.
  • Use the single potential match view when you need to inspect source-level detail and make a match decision with more confidence.
  • Use Comments when you need to preserve analyst reasoning on the profile itself.
  • Use Activity when you need the chronological history of screening events and profile updates.

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Expected Result

At the end of this workflow, you should have:
  • a clear view of the monitored subject
  • reviewed potential matches with supporting context
  • documented decisions that support your screening and monitoring process