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Screening is where you manage the individuals and organizations your team monitors, work through the potential matches that monitoring returns, and record the decision you reached on each one.

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Before you begin

  • Confirm you have access to the Screening section.
  • Know which subject you want to review or add.
  • Gather the supporting details that help you judge a match, such as date of birth, geography, or organization.

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Profiles

Each profile represents an individual or organization your team is monitoring. The profile list is where you search for a subject, check their screening status, open one for detail, and manage the set of monitored subjects in your program. Last Screened shows the most recent time Minerva completed screening for that profile, so you can see how current the profile’s results are. Ongoing monitoring runs on the cadence configured for each feed in Screening frequencies. If your organization uses profile groups, the group labels on each profile separate populations such as enhanced diligence, product exposure, or standard retail monitoring without creating separate workspaces.

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Add profiles

Use Create profile to add a new monitored subject. Minerva offers two paths:
  • Single profile: add one subject manually in the UI.
  • Multiple profiles: upload a CSV to create many profiles at once.

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Single profile

Choose this path to enter subject details directly in the UI and create a profile immediately, without preparing a file. Use it to add one-off monitoring records.

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Multiple profiles

Choose this path to onboard many monitored subjects at once. The batch flow has two steps:
  1. Upload a CSV file.
  2. Preview the mapped data and confirm the upload.
The preview step validates the uploaded file before submission, and Minerva moves you to upload history after you confirm.

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Potential matches

Monitored profiles can return potential matches that require analyst review. Use the Potential matches view to:
  • Compare subject details against the returned results
  • Inspect source context and supporting evidence
  • Evaluate risk indicators
  • Classify each result according to your internal process

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Review a single potential match

Open a potential match when you need to inspect the returned record in detail before making a decision. The single-match view shows identity details and source lineage, the sanctions, PEP, and adverse media sections, and the risk score with its supporting indicators. Use it to judge whether the record is your subject.

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Match status

Use the Match Status control on the right side of the page to classify the current potential match. True Match and False Match prompt for confirmation before the status is applied. The available match statuses are:

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Profile status

Use the Profile Status control in the profile header to update the overall workflow state of the monitored subject. The selectable profile statuses are: Use Match Status for the specific result you are reviewing, and Profile Status for the overall state of the full monitored profile.

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Risk criteria

The Risk Criteria section shows which factors feed the match risk score: which screening categories contributed to it, which risk factors the record triggered, and where to focus your review first. Treat it as supporting context during adjudication. It explains why a match reads as risky, but it does not replace analyst review of the underlying sanctions, PEP, adverse media, and profile details.

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Comments

Use the Comments tab to keep analyst context attached to the profile: document why a profile remains in review, record supporting facts from your investigation, and leave context for another analyst or approver.

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Activity

The Activity tab is the timeline of screening and profile actions. Use it to see when monitoring runs completed, track status changes on the profile, and understand what actions were taken and when.

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Bulk actions

Use Bulk Actions when the same screening update applies across a large working set: closing many potential matches in one queued job, archiving a resolved cohort of profiles, turning monitoring on or off for many profiles, or adding the same operational comment to many profiles. Bulk Actions runs large jobs asynchronously, records them in audit history, and is intended for Admin- or Owner-led operational changes. For step-by-step workflows, follow the Bulk Actions Guide.