> ## Documentation Index > Fetch the complete documentation index at: https://docs.gominerva.com/llms.txt > Use this file to discover all available pages before exploring further. # Add a record > Adds a record to the working set. It is screenable after the next publish. Requires an admin API key, the **Admin (tenant-wide)** key type, which only an owner or admin of this organization can create. **Workspace scoped** and **Tenant scoped** keys are refused with 403. The `x-user-token` scheme is the Minerva dashboard session token; with it, writes require an owner or admin. ## OpenAPI ````yaml /api-reference/admin-api.json post /custom-lists/v2/organizations/{orgId}/{listId}/records openapi: 3.0.0 info: version: 1.0.0 title: MinervaAI Admin API description: Admin endpoints for the Minerva application suite. servers: - url: https://api.gominerva.com description: The production API server for Minerva. security: - ApiKeyAuth: [] tags: [] paths: /custom-lists/v2/organizations/{orgId}/{listId}/records: post: tags: - Custom Lists summary: Add a record description: >- Adds a record to the working set. It is screenable after the next publish. Requires an admin API key, the **Admin (tenant-wide)** key type, which only an owner or admin of this organization can create. **Workspace scoped** and **Tenant scoped** keys are refused with 403. The `x-user-token` scheme is the Minerva dashboard session token; with it, writes require an owner or admin. parameters: - in: path name: orgId required: true schema: type: string description: >- The organization (tenant) id. Must equal the tenant of the admin key. - in: path name: listId required: true schema: type: string description: The custom list id. requestBody: required: true content: application/json: schema: $ref: '#/components/schemas/CustomListRecordInput' examples: create: summary: '`record_uid` identifies the record within the list.' value: record_uid: cl-0001 name: Acme Trading Ltd entity_type: organization aliases: - Acme Trading Limited countries: - GB reason: Debanked after relationship review notes: Do not onboard without a compliance sign-off custom_fields: source: manual responses: '201': description: Created content: application/json: schema: $ref: '#/components/schemas/CustomListRecordResponse' examples: created: summary: The record was staged. value: data: id: 8e7f6a5b-4c5d-4e2f-9a8b-aca9d8e7f6a5 tenant_id: 123e4567-e89b-12d3-a456-426614174000 list_id: 3f2a1b0c-9d8e-4f7a-8b6c-5d4e3f2a1b0c record_uid: cl-0001 status: active entity_type: organization name: Acme Trading Ltd aliases: - Acme Trading Limited countries: - GB reason: Debanked after relationship review notes: Do not onboard without a compliance sign-off custom_fields: source: manual record_hash: '' created_at: '2026-11-05T01:18:55.867Z' updated_at: '2026-11-05T01:18:55.867Z' '400': description: >- Invalid request: a required field is missing or a value is invalid. Some validation errors (for example `name is required.`) are plain text; others (`error` is `validation_failed`) are a JSON `CustomListError`. Branch on `Content-Type`. content: text/plain: schema: type: string example: name is required. application/json: schema: $ref: '#/components/schemas/CustomListError' examples: validation: summary: Validation failed. value: error: validation_failed message: 'custom-list: validation failed: name is required' '403': description: >- No credentials were sent; the API key was revoked, has expired, or its application is deactivated (`API-key authentication was denied.`); the key is not an admin application key (**Workspace scoped** and **Tenant scoped** keys are refused); it belongs to another organization; or its creator is no longer an owner or admin. For a user token, the user is not a member, or is not an owner or admin on a write. If the tenant is not entitled to custom lists, the body is a JSON `CustomListError` with `error: not_enabled` (`Custom lists are not enabled for this tenant.`); every other 403 is plain text. Branch on `Content-Type`. content: text/plain: schema: type: string example: 'Missing Authorization: Api-Key or x-api-key header.' application/json: schema: $ref: '#/components/schemas/CustomListError' examples: not-enabled: summary: Tenant not entitled. value: error: not_enabled message: Custom lists are not enabled for this tenant. '404': description: >- Custom list management is not enabled (`Custom list management is not enabled.`); the list, record, upload, job or workspace is not in this organization; or the application API key (`mrva-…`) is unknown (`API-key authentication was denied.`). content: text/plain: schema: type: string example: Custom list management is not enabled. '409': description: >- A record with this `record_uid` already exists in the list. JSON `CustomListError` with `error: conflict`. content: application/json: schema: $ref: '#/components/schemas/CustomListError' examples: duplicate: summary: '`record_uid` already exists in this list.' value: error: conflict message: 'custom-list: conflict' '422': description: >- A tenant custom-list entitlement limit would be exceeded. JSON `CustomListError` with `error: limit_exceeded`, `limit` naming the limit (`maxRecordsPerList`) and `max` the configured maximum. content: application/json: schema: $ref: '#/components/schemas/CustomListError' examples: record-limit: summary: The list is at its record limit. value: error: limit_exceeded limit: maxRecordsPerList max: 25000 '503': description: >- The authentication service is temporarily unavailable (`Authentication service is unavailable.`). Nothing was changed; retry with backoff. content: text/plain: schema: type: string example: Authentication service is unavailable. security: - AdminApiKeyAuth: [] - UserTokenAuth: [] components: schemas: CustomListRecordInput: type: object description: >- `name` and `entity_type` are always required. Creating also requires `record_uid`. An update replaces the record's fields with this body rather than merging into them, so a field left out is cleared: send the full record every time. `aliases` and `countries` are stored pipe-joined. properties: record_uid: type: string name: type: string entity_type: type: string enum: - individual - organization - unknown aliases: type: array items: type: string countries: type: array items: type: string date_of_birth: type: string date_of_incorporation: type: string reason: type: string notes: type: string custom_fields: type: object additionalProperties: type: string CustomListRecordResponse: type: object description: '`{ data: CustomListRecord }`' properties: data: $ref: '#/components/schemas/CustomListRecord' required: - data CustomListError: type: object properties: error: type: string description: >- Machine-readable code, e.g. `validation_failed`, `limit_exceeded`, `conflict`, `not_enabled`, `upload_capacity_exceeded`, `upload_request_timeout`. message: type: string limit: type: string description: >- For `limit_exceeded`: the entitlement limit, e.g. `maxRecordsPerList`. max: type: integer description: 'For `limit_exceeded`: the configured maximum.' retryable: type: boolean additionalProperties: true CustomListRecord: type: object properties: id: type: string tenant_id: type: string list_id: type: string record_uid: type: string status: type: string enum: - active - archived entity_type: type: string enum: - individual - organization - unknown name: type: string aliases: type: array items: type: string countries: type: array items: type: string date_of_birth: type: string date_of_incorporation: type: string reason: type: string notes: type: string custom_fields: type: object additionalProperties: type: string record_hash: type: string created_at: type: string format: date-time updated_at: type: string format: date-time required: - id - tenant_id - list_id - record_uid - status - entity_type - name - aliases - countries - custom_fields - record_hash - created_at - updated_at securitySchemes: ApiKeyAuth: type: apiKey in: header name: x-api-key description: >- Admin API key for authentication. Manage API keys in the Minerva dashboard under Administration > Developers. AdminApiKeyAuth: type: apiKey in: header name: Authorization description: >- An admin application key: `Authorization: Api-Key ` (or legacy `x-api-key`). Only tenant owners and admins can create one. Standard keys are refused with 403 on workspace management and tenant configuration routes. UserTokenAuth: type: apiKey in: header name: x-user-token description: Firebase user token for authentication ```` This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.